The purpose of the California Public Records Act (“Act”), Government Code §6250 et. seq., is to provide the public with greater access to information about how SDRMA conducts its public business. In accordance with the Act, SDRMA provides access to public records, except those exempt from disclosure by law. Under the Act you are entitled to copies of identifiable, non-exempt public records (Government Code §6253).

The Act requires SDRMA to provide access to, or copies of, records responsive to your request that are in its possession, subject to certain exceptions, pursuant to Government Code §6254, et seq. (see links below). The Act does not require SDRMA to provide information, answer questions, or create records that do not exist.

How Do I Request Public Records?

Although a written request is not required, a clear description of the records you seek including dates, subjects, and titles helps SDRMA staff respond timely to your request. You are not required to provide your name, address or reason for the request; however, providing current contact information (e.g. telephone number, email or mailing address) allows SDRMA staff to reach you when records are available for review, and/or if there is a question in regard to your request.

You may request public records:

• Online: Submit the Online Public Requests Form via this website or download and complete the Public Records Request Form and send via email to info@sdrma.org or by fax to (916) 231-4111.
• By US Mail: Complete the Public Records Request Form, print and sign, and mail to: SDRMA, Management Analyst, 1112 I Street, Suite 300, Sacramento, CA 95814.

Cost to Request Records

There is no cost to request disclosable public records or to examine them at SDRMA’s offices in downtown Sacramento. Alternatively, records may be emailed to the requestor in a PDF format or other desired format (if available) at no cost. Copies of any requested records will be invoiced at a cost of $0.10 for each page copied, or at the cost charged by an outside vendor for reproduction of the records. The total cost for photocopies (including copies generated by microfilm) of identifiable public records must be agreed upon between the requestor and SDRMA prior to duplication, and payment of fees made before copies of records are released.

Inspection or Collection of Records

Pursuant to the Act, SDRMA has 10 calendar days from receipt of the request to determine whether the request, in whole or in part, seeks copies of disclosable public records in SDRMA’s possession and to notify the requestor of that determination.

If SDRMA determines disclosable public records exist, the records will be made available promptly and as soon as reasonably practicable. Records may be reviewed at SDRMA’s offices during regular business hours of 7:30 a.m. to 4:30 p.m., Monday through Thursday (closed on Fridays and holidays).

In unusual circumstances, the 10-day time limit may be extended up to 14 calendar days if the request requires additional research to identify and locate records, or if the records responsive to the request are voluminous. The Management Analyst must provide written notice to the requestor by no later than the tenth day, setting forth the reason for the time extension as required by the Act (Government Code §6253).

If you have a disability that requires alternative access, please notify the SDRMA Management Analyst at the time of your request so we may provide timely accommodation. For more information about how to make or submit a request, or for questions not addressed here, please contact the SDRMA Management Analyst at (916) 231-4141.